Documents and Resources

eForm used to request a new agreement, or modification to an agreement, with no funds. Specific forms should be used for MTAs, NDAs, and Software License or Data Use agreements.

Required to document the handling of payroll overpayments charged to sponsored project funding or federal formula grant funding.
Note: Download this form—browser PDF readers are not compatible with it.

Used by PIs and department staff to determine what activities must be initiated when a PI resigns or retires from the university.

Submit basic information to SPA, triggering review of a pre-proposal, new proposal, renewal, continuation, or supplement.

eForm for submitting proposal updates requiring official approval to SPA, including budget revisions and just-in-time (JIT) requests.

A slidedeck from the 2018 SPaRC Retreat on Human Subjects vs Participant Support Costs (PSC) payments

eForm used to request a new re-grant to be issued or to request a modification/amendment to an existing re-grant. The definition of a re-grant can be found in the SPA glossary.

Use this form to make a payment against a general encumbrance.
Note: Download this form—browser PDF readers are not compatible with it.

This form allows PIs to request a no-cost extension of the project period beyond the original end date from the sponsor.

Table provides guidance on the appropriate facilities and administration rates when projects involve partners located in Research Park.

Note: Download this template—browser PDF readers are not compatible with it.

Note: Download this template—browser PDF readers are not compatible with it.

Use this template to request to revise the budget of a contract or grant agreement between a sponsor and the university.

Use this template to request to carry forward funds for a contract or grant agreement between a sponsor and the university.

Guidance for completing the standard Grants.gov SF424 cover page. Notes are also provided for NIH applications in ASSIST. This can be used for all federal submissions.

Standard agreement template for a small business participating with UIUC in an SBIR or STTR project.

Online form for Semi-Annual Confirmation Application - see Cost Sharing for more details below.

For anyone using the confirmation application in the role of Department Contact.

For anyone using the confirmation application in the role of PI/Confirmer

For anyone using the confirmation application in the role of Program Reviewer (role is unique to federal formula grants, e.g. Hatch or Smith-Lever funding)

Presentation explaining the semi-annual confirmation process for anyone using the application in the role of Department Contact

Presentation explaining the semi-annual confirmation process for anyone using the application in the role of PI/Confirmer

System Government Costing page with information related to the criteria to establish a service center, rate calculation requirements, identifying proper expenses to be included in a rate calculation, and usage base. Includes job aids, tools, and templates to assist with rate calculation.

Resource for finding, adding, and maintaining service rates across campus.

Job aid with instructions for using the Service Rate Database.

This site is a search engine to locate businesses to solicit estimates/bids from so that you can take the 6 affirmative action steps to meet OIG requirements.

eForm used to request a new Software License or Data Use Agreement, or a modification to an existing agreement.

Includes worksheets for General, General - Detailed, USDA-NIFA Cap, USDA-APHIS Cap, Component - Detailed, Cost Share, and UIC Component. Select options from the yellow boxes at the top. Select options from the yellow boxes at the top. F&A will calculate automatically.

Includes location tool for determining if a project is on- or off-campus, travel tool, and travel fares resource.

A team-based organizational chart that groups each SPA team by area of expertise and graphically represents SPA's primary function of serving the Illinois research community.

The SPA Proposal Field Guide is a reference guide designed to provide definitions and explanations for each field in myProposals. 

Use this template to request a no-cost extension for a contract or grant agreement between a sponsor and the university.

Determine whether all sponsor and university obligations have been met prior to closure of a funded project.

An agreement with another entity that is providing funding for a research project being conducted under the direction of university faculty.

Job Aids, Approver Training, and more

eForm used to request a new subaward to be issued or to request a modification/amendment to an existing subaward.

A form allowing subrecipients to self-disclose research related circumstances that may impact terms reflected in subawards. 

A job aid which shows examples and screenshots for completing the Subawards eForm for subaward modifications.

A job aid which shows examples and screenshots for completing the Subawards eForm for new subawards.