Documents and Resources
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- Documents and Resources
Looking for a commonly used form, checklist, template, or online resource for SPA? Search for title keywords, types of documents, or topics below.
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Under the "Information Page" column below, click the link for the item to go a specific page for that document that can be bookmarked. It also offers helpful tips, related topics, and faqs.
| Information Page | Summary | Link to Document | Type | Topics |
|---|---|---|---|---|
| Subrecipient Profile Form | A questionnaire completed by an organization receiving an outgoing sub-award in order to help assess risk by determining their financial and management strength. |
Subrecipient Profile Form163.1 KB | Institutional Submissions, Forms | Subawards |
| Technical Testing Agreement | Effective 10/1/2021 all contracts for new TTAs will be managed by the Purchasing and Contract Management Office. Templates can be found on the Purchasing website. |
Technical Testing Agreement (link to more details) | Templates | Technical Testing Services Agreements (TTAs) and Facility Use Agreements (FUAs) |
| Technical Testing Agreements (TTA) Templates | Templates are linked as part of glossary TTA definitions |
TTA Templates | Templates | Technical Testing Services Agreements (TTAs) and Facility Use Agreements (FUAs) |
| Technology Control Plan Form | This Technology Control Plan contains the specific measures that the responsible employee and other identified personnel will take to protect the Controlled Items from improper access or disclosure. |
Technology Control Plan Form259.7 KB | Forms | |
| The PI Handbook | The PI Handbook is a resource produced by SPA and specifically geared towards new faculty, providing an overview of the basics of grant-making and the world of sponsored research administration. |
The PI Handbook - PDF853.31 KB | Guides | Proposal Guidance |
| Transfer Property Forms Equipment | Required when permanently transferring equipment to another institution, ensuring that the equipment to be transferred meets the criteria to be considered project research equipment. |
Equipment Transfer with Researcher Form141 KB | Institutional Submissions, Forms | |
| Tuition Remission Letter (FY21) | The current rate pdf's are located on the right-hand side of the page which is linked above.
|
Tuition Remission Letter (FY21) | Resource Tools | Proposal Guidance, Budget Justification, Proposal Budgeting, Rates (F&A, Fringe, Tuition Remission) |
| UBMTA/Implementing Letter | Information and templates for UBMTA/Implementing Letters. |
UBMTA/Implementing Letter - Resource | Templates | Material Transfer Agreement |
| University-Approved No Cost Extension Request Template | This letter notifies PIs that the university is exercising its option to grant a no-cost extension for a contract or grant. |
University-Approved No Cost Extension Request Template20.48 KB | Templates | Award Negotiation and Execution |
| USDA NIFA Proposal Checklist | Guidance for completing typical USDA NIFA proposals. |
USDA NIFA Proposal Checklist35.3 KB | Checklists | Proposal Guidance |
| Visiting Scientist Agreement | Used when university faculty are hosting a visitor from another institution or company to perform research in a university facility. |
Visiting Scientist Agreement90 KB | Templates | Award Negotiation and Execution |
| Visitor Control Plan (VCP) Form | To ensure that controlled technologies or technical data are not inadvertently released to foreign nationals, departments hosting non-US visitors to campus must complete a Visitor Control Plan (VCP) if they have not completed the screening process. The VCP allows departments to detail these visitor interactions while on campus. |
Visitor Control Plan (VCP) Form685.85 KB | Forms | Export Control |
| Visual Compliance Screening - Complete Guide | Visual Compliance is a software program that allows the University to conduct screening of the various lists administered by government agencies that control export regulations and compliance. |
Visual Compliance Screening - Complete Guide1.14 MB | Guides | Compliance, Export Control |
| Visual Compliance Screening - Quick Instructions | Visual Compliance is a software program that allows the University to conduct screening of the various lists administered by government agencies that control export regulations and compliance. |
Visual Compliance Screening - Quick Instructions1.28 MB | Guides | Compliance, Export Control |
| Information Page | Summary | Link to Document | Type |
|---|---|---|---|
| Service Activities Resource Page | System Government Costing page with information related to the criteria to establish a service center, rate calculation requirements, identifying proper expenses to be included in a rate calculation, and usage base. Includes job aids, tools, and templates to assist with rate calculation. |
Service Activities Resource Page | Resource Tools |
| Service Rate Database | Resource for finding, adding, and maintaining service rates across campus. |
Service Rate Database | Resource Tools |
| Service Rate Database Tutorial | Job aid with instructions for using the Service Rate Database. |
Service Rate Database Tutorial PDF452.71 KB | Guides |
| Information Page | Summary | Link to Document | Type |
|---|---|---|---|
| Service Activities Resource Page | System Government Costing page with information related to the criteria to establish a service center, rate calculation requirements, identifying proper expenses to be included in a rate calculation, and usage base. Includes job aids, tools, and templates to assist with rate calculation. |
Service Activities Resource Page | Resource Tools |
| Service Rate Database | Resource for finding, adding, and maintaining service rates across campus. |
Service Rate Database | Resource Tools |
| Service Rate Database Tutorial | Job aid with instructions for using the Service Rate Database. |
Service Rate Database Tutorial PDF452.71 KB | Guides |
| Information Page | Summary | Link to Document | Type |
|---|---|---|---|
| Illinois CMS Business Enterprise Program - BEP/VBP Certification Portal | Search the database of registered and/or certified vendors for BEP/VBP. |
Illinois CMS Business Enterprise Program - BEP portal | Resource Tools |
| Illinois Procurement Gateway (IPG) - Registered Vendor Directory | Search interface for the Illinois Procurement Gateway. |
Illinois Procurement Gateway (IPG) - Registered Vendor Directory | Resource Tools |
| Purchasing Vendor Information Form (OBFS) | Purchasing Vendor Information Form | Forms | |
| Small Business Administration (SBA), Dynamic Small Business Search Database (DSBS) | This site is a search engine to locate businesses to solicit estimates/bids from so that you can take the 6 affirmative action steps to meet OIG requirements. |
Dynamic Small Business Search Database (DSBS) | Resource Tools |
| Information Page | Summary | Link to Document | Type |
|---|---|---|---|
| Letter of Intent—Illinois is the Pass-Through Entity (PTE) | Use this template letter to obtain institutional approval on a proposal submission for an institution that will be a subawardee to Illinois. This template was developed and is maintained by the Federal Demonstration Partnership (FDP). |
Letter of Intent—Illinois is the Pass-Through Entity (PTE)17.07 KB | Templates |
| New Subawards - Examples for using the Subaward eForm | A job aid with examples for using the Subawards eForm for new subawards. |
New subawards - eForm examples446.95 KB | Guides |
| OBFS Review & Pay Subaward Invoices | Instructions and forms for reviewing subaward invoices. |
OBFS Review and Pay Subaward Invoices | Guides |
| Subaward Agreement eForm | eForm used to request a new subaward to be issued or to request a modification/amendment to an existing subaward. |
Subaward Agreement eForm | Institutional Submissions, Forms |
| Subaward Compliance and Assurance Statement Form | A form allowing subrecipients to self-disclose research related circumstances that may impact terms reflected in subawards. |
Subaward Compliance and Assurance Statement Form38.38 KB | Institutional Submissions, Forms |
| Subaward eForm Job Aid (Modifications) | A job aid which shows examples and screenshots for completing the Subawards eForm for subaward modifications. |
Subaward Modifications eForm Examples271.29 KB | Guides |
| Subaward eForm Job Aid (New Subawards) | A job aid which shows examples and screenshots for completing the Subawards eForm for new subawards. |
Job Aid for New Subawards eForm446.95 KB | Guides |
| Subrecipient Profile Form | A questionnaire completed by an organization receiving an outgoing sub-award in order to help assess risk by determining their financial and management strength. |
Subrecipient Profile Form163.1 KB | Institutional Submissions, Forms |
| Information Page | Summary | Link to Document | Type |
|---|---|---|---|
| Facilities Use Agreement | Effective 10/1/2021 all contracts for new FUAs will be managed by the Purchasing and Contract Management Office. Templates can be found on the Purchasing website. |
Facilities Use Agreement eForm | Templates |
| Facility Use Agreements (FUA) Templates | Templates are linked as part of glossary definition |
FUA Templates | Templates |
| Technical Testing Agreement | Effective 10/1/2021 all contracts for new TTAs will be managed by the Purchasing and Contract Management Office. Templates can be found on the Purchasing website. |
Technical Testing Agreement (link to more details) | Templates |
| Technical Testing Agreements (TTA) Templates | Templates are linked as part of glossary TTA definitions |
TTA Templates | Templates |